End of Year Processing Notes

1. Run Option "S" on the main screen to clear any negative stock quantities.
 
   Write off Calendars and other transitory items back to a zero quantity on
   hand, by running Option 3.1Q and entering a negative quantity (equal to
   the stock on hand) and a value of zero.

   Use Option P.2 "REBUILD" to rebuild the average price.

2. Print Stocktake sheets (Option 3.5) using the following choices:

    (a) Filter Option 2 (Sales YTD or Stock On Hand)
    (b) Include Out of Print Titles:  Y
    (c) Print Order: 4 (by bin number)
    (d) Display: N
    (d) Listing: 2 (medium)
    (e) Specify Supplier Code: N
    (f) Sub-Total and Page Throw: Y
    (g) Include Zero YTD if non-zero stock on hand: Y

    NOTE: Ensure Calendars are not counted.

3. Immediately after running Option 8.1 in End Month procedures,
   run Option 8.2 - End of Year Rollover.
 
4. Do Reports and Statements in LMTH (Option 9.G sub-option 3)

5. Do all stock adjustments in LMTH (Option 3.2) using the 7777777 option.
      Display Option: 2 (Only non-zero quantities or non-zero sales YTD)
      Rebuild Bin Index: Y (first time only. N for any subsequent adjustments)
 
6. Enter the adjustments carefully (you have up to 1 month to do this).
   Run Option 5.4 in LMTH daily to update
   these corrected movements to the current month.

7. Run Option 9.W in LMTH to update write-offs.

   It allows you to specify a write-off category against specific products.

   Press Esc to end. If you then specify Y to reindex, this will
   simultaneously update the category on both the LMTH screen as well as
   the current month, and changes the status to "R" or "O", depending on
   whether or not there is a quantity on hand.
   Ensure all screens are at the desktop prior to running a reindex.

8. Rebuild Bins (Option 4.5 - Sub-Option 999).

   Run this twice, once in the LMTH directory, and once in the current month.
   This will establish the "Write Off" bin for all the new write-off products.


9. Run Reports.

   a. Stocktake Adjustments (Option 3.8 "S" in the CURRENT month)
      Enter the date range for the period that adjustments were entered.

   b. Category Summary (Option 5.5 in the LMTH dirctory).

   c. Write-offs report (Option 3.5 in the LMTH directory).

    (i) Filter Option 2 (Sales YTD or Stock On Hand)
    (ii) Category From To (Enter the write-off category)
    (iii) Include Out of Print Titles:  Y
    (iv) Print Order: 3 (by supplier number)
    (v) Listing: 3 (long)

    (vi) Exclude Products with an Average Cost of Zero:
    Answer Y to obtain a short report that shows the $ value being
    written off this year.

    Answer N for the final report, so you can see all written off stock,
    including stock that was written off in previous years which hasn't yet
    been sold out.

    (vii) Sub-Total and Page Throw: Y
    (viii) Include Zero YTD if non-zero stock on hand: Y

   d. Final Stock Listing (Option 3.5 in the LMTH directory).

    (i) Filter Option 2 (Sales YTD or Stock On Hand)
    (ii) Include Out of Print Titles:  Y
    (iii) Print Order: 3 (by supplier number)
    (iv) Listing: 3 (long)
    (v) Sub-Total and Page Throw: Y
    (vi) Include Zero YTD if non-zero stock on hand: Y
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10. Zero the Average Cost Price for the stock that has been written off.
    Do this in the CURRENT month.

    Option 3.6: Select the write-off category and percentage option 9999.9999.


